CMIS Database

Meeting the needs for data, on time and under budget!!

It is not often that this can be said of a new computer system, but the success of the installation of the Case Management and Intelligence System (CMIS) into the Pacifc DV offices has been just that. CMIS, now retagged as “Jade Investigator”, was a tried and trusted system that was used in the Pacifc Trans-national Crime Network. The PPDVP needed a way to record the cases being reported to the DV offences, and to gather information on the trends and patterns around domestic violence.  Everyone knew that domestic violence is an under-reported crime, and that it is often hidden within families, villages and the community. On top of that, Pacifc Police services have recorded past cases in a variety of ways, for example, drunken incidents, threats, or “police help required,” and this only added to the lack of good data about the problem.

Jade Software Corporation of Christchurch, New Zealand, offered their CMIS database as a solution to the need for better information management and after some minor modifcations to develop a specifc DV-related entry screen, the database was tested, staf were trained, and CMIS was installed in the Cook Islands, Tonga, Samoa and Niue in April 2008.  The database has subsequently been installed in the Solomon Islands, Kiribati and Tuvalu. The Cook Islands Police have extended its use to all offence and incident reporting in their Police service by the purchase of further copies, and the Niue Police are also using it for all of their offence reporting.

CMIS allows for details of all reported cases to be analysed from a number of views.  Not only can the full range of data be accessed to see trends and areas where special attention can be paid in repeat cases to prevent further violence, but detailed analysis can be made of the time of day, the village where the incident occurred, and a range of factors can be identifed such as alcohol, weapons and injuries. This allows DV staff to become proactive and to be on duty when the cases are likely to occur.  It also lets them describe to their bosses what cases they are working on and to analyse the results, such as how many cases of each type have been reported, and how many have been referred for investigation and prosecution.

Programme Manager, Cam Ronald, has seen some excellent use of the database, with staff extracting data into charts, creating profiles of families at risk, and targeting repeat offenders identifed through the database before they cause further harm. “I am especially impressed with how some of the young police staff have taken to using CMIS – they are really working the system to get the best use of it,” Cam said.

Programme Manager

Cam Ronald

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